Supervisor of Elections
of Leon County, FLThe Supervisor of Elections is an EEO/ADA employer.
NOW HIRING SEASONAL POSITIONS
The Supervisor of Elections Office for Leon County is now accepting applications for the following seasonal positions to help ensure a successful 2020 election year.
Hiring will take place in waves, between now and May 2020.
Successful applicants are those who thrive in a fast-paced, positive, team-oriented atmosphere. Most assignments require 40 hours per week with some periods of overtime and will end before Thanksgiving 2020.
To be considered, carefully read the information below and complete an online application form. Application Form
Questions? Contact us at ElectJobs
For All PositionsSkills include:
• Strong attention to detail
• Accuracy and speed in processing data
• Ability to stay focused and engaged even with highly repetitive tasks
• Ability to collaborate in a team atmosphere
• Critical thinking and decision making
• Friendly, patient and professional customer service
• Ability to handle pressure and meet firm deadlines with composure and positivity
• Ease with learning new software and technologyRequirements include:
• The highest level of integrity, responsibility and teamwork
• A commitment to continue employment with us through November 2020 (Once training is complete, it is very difficult for us to replace team members in time for a successful election. If you don’t believe you can commit to the entire assignment, these positions won’t be the right fit for you.)
• Acceptable criminal background check
• Dedication to providing outstanding voter services and accessible elections in Leon County with integrity, transparency, and accuracyMost positions include:
• Voluntary healthcare coverage (premium cost shared with employer)
• Automatic enrollment in the Florida Retirement System
• Hiring ranges starting at $12 per hour and varying based on experience and
specific job duties and responsibilities
• Full-time hours (40 per week) with generally a Monday-Friday 8-5 schedule
and an hour for lunch
• Significant periods of overtime during the few weeks leading up to and after
each 2020 election (March 17th, August 18th, and November 2nd)
• Overtime paid at time-and-a-half; may include evenings, weekends, and
• Other Personnel Services (OPS) status; these employees do not receive
paid or holiday leave
Current Seasonal Vacancies Click on each link to learn more about these project teams.Voter Services Support
4 positions starting 5/11/20Early Voting Support
FilledSocial Media and Outreach Support
FilledPoll Worker Support
FilledInformation Technology Support
1 position starting 3/2/20Short-Term Early Voting Worker
Dozens of positions working approximately two weeks during each electionHow to Apply
Think a seasonal election support position is right for you?
Use this Application Form
button to submit your resume and complete a questionnaire to be considered for any of our openings.
Positions will remain posted until filled. The Supervisor of Elections Office is an EEO/ADA employer.
Thank you for your interest.
Description of Support Teams
Voter Services Support
This team gives many citizens their first impression of the office—by providing outstanding customer service in person, via email, and on the phone. Attention to detail and commitment to accurate data entry are essential in assuring the voting public can easily and confidently cast their vote during elections.
• Processing voter registration applications and updates
• Scanning documents
• Answering a multiline phone system
• Transferring phone calls
• Assisting voters in person in the reception area
• Verifying petition signatures
• Processing mail including the use of in-house mailing equipment
• Processing Vote-by-Mail ballots
• Troubleshooting issues with voter registration records
• Maintaining document archives
Successful candidates will be:
• Eager to build their knowledge of elections processes and laws
• Committed to a team environment, pulling together for deadlines and goals
• Great communicators on the phone and in person
• Punctual and reliable
• Able to give and accept constructive and professional feedback
• Able to work effectively with other team members in a bustling, team-oriented environment
Public office hours are 8:30AM to 5PM, Monday through Friday. Work weeks average 40 hours with some short periods of fewer hours and some short periods of overtime (rotated among staff members) to meet occasionally unpredictable workloads. Overtime is always required during early voting periods and on election day. Professionalism in appearance and conduct is of utmost importance.
These customer service and data processing rock stars make sure individual voters have what they need to be ready to vote when it’s time to cast their ballot. A great team for anyone who is passionate about accessible elections, has a meticulous eye for detail, and is intrigued by the laws and procedures for the voter registration process.
EARLY VOTING SUPPORT
This team provides all the administrative, training, and leadership support to run 10 early voting locations throughout the county. Team members will specialize in one of the following focus areas, but will work collaboratively to meet whatever goals are in front of them to deliver an accurate, efficient, and positive early voting experience. The team is also cross-trained to assist with a variety of other projects throughout the office during the quieter times between peak early voting periods.
• Recruiting, scheduling, and training early voting workers
• Preparing and updating databases and reports
• Coordinating volunteers
• Making small-group training presentations
• Providing warehouse logistics support
• Preparing, packing, and inventorying supplies
• Testing voting equipment
• Organizing materials, procedures, and deployment for the rover team
Scanning/Voter Services and IT Liaison Focus
• Managing secure and methodical scanning of voted ballots into the post-election audit system
• Reconciling daily ballot balances to confirm reports and identify issues in real-time
• Coordinating with the Voter Services Team to assure best practices for voter registration updates
• Assisting IT with set-up and break-down of networking and equipment at early voting sites
• Understanding and reinforcing best cybersecurity and chain of custody practices at all times
• Some members of all three focus teams will serve as rovers during early voting periods. Rovers drive between locations to deploy and retrieve equipment, securely deliver and retrieve ballots, and provide technical support at satellite locations.
Early Voting Clerks
• Some members of all three focus teams will also manage staff and oversee operations at each of the 10 early voting sites during the actual periods of early voting.
• When early voting is underway, duties include managing voting activities, assuring laws as well as procedures are followed, supervising early voting poll workers, troubleshooting voter concerns, reconciling daily ballot totals, compiling data reports, following and reinforcing security and safety protocols, and serving as liaison with the facility, rovers, and security teams.
All Early Voting Support employees primarily work at the Leon County Elections Center (in a mix of warehouse and office settings). Most positions require an insurable drivers license, a reliable personal vehicle, the ability to spend long periods of time standing or walking (including on concrete floors), and the ability to lift up to fifty pounds. Roughly two weeks before each election, some will be reassigned to one of the early voting satellite locations throughout the county. Expect significant overtime with ten-hour days, including weekends, during these early voting periods.
Seeking self-motivators, problem-solvers, next-step anticipators, people-oriented, high-fiving, adrenaline-rushers. This team is a great fit for people who enjoy managing dynamic projects with lots of moving parts, and would rather stay on the move than be stationed at a desk. Think hustle and heart.
SOCIAL MEDIA AND OUTREACH SUPPORT
• Managing social media engagement on Facebook, Twitter, and Instagram. This includes understanding communication goals and timelines, creating content, pre-loading schedules for postings, and monitoring public engagement.
• Supporting overall communication strategies for voter registration, election information, materials for Spanish speakers, and other initiatives.
• Assisting with coordination of media campaigns, press conferences, publications, and other public relations efforts.
• Supporting voter registration drives and early voting teams, as needed.
Work is primarily done in an office environment. Some work from home may be required, especially during peak election times when this team communicates breaking news or rapidly evolving information. Some work in community settings may be required for voter outreach events (sometimes outdoors) or for work at early voting sites throughout the county.
Must be meticulous, self-motivated, and adept with juggling multiple projects. Excellent communication skills (with co-workers and with the general public) are critical to success. Advanced skills with photography, videography, and graphic design are desired but not required. Creativity and passion for educating the public are a winning combination for this team.
POLL WORKER SUPPORT
This team of three is responsible for recruiting, preparing, and supporting 1,000 poll workers to run 88 polling sites throughout the county on election day. Team members must be able to interact with individuals from various backgrounds, as well as those with various learning styles.
Customer Service Duties Include:
• Serving as primary contact with poll workers to assist them with election day assignments, training class schedules, reminders, and special requests
• Answering phone calls from the poll worker hotline with professional, friendly, and effective communication skills
• Facilitating teamwork between poll workers
• Identifying and reporting difficulties or concerns to the Elections Project Manager
• Fostering and maintaining a sense of pride and belonging among poll workers
Administrative and Training Duties Include:
• Scheduling poll workers to specific polling locations and required training classes
• Attending and assisting with poll worker training classes
• Preparing and updating databases and reports
• Coordinating polling location teams to ensure all positions are filled
• Seeking opportunities to recruit new poll workers
Work is primarily done in an office setting with a lot of time spent on the phone and some in a small group training environment. Must be comfortable learning new computer hardware and software, including voting machines and electronic pollbooks.
Patience, diligence and people-focus is the theme for this team. They ensure a positive experience for our voters by making sure poll workers have all the skills, materials, and confidence they need to conduct orderly, professional, and accurate elections.
• Assembling materials to send out to early voting sites and polling locations
• Inventorying equipment and materials before and after each election—using physical counts as well as tracking features in inventory software specific to elections
• Comprehensively testing each voting machine prior to each election
• Inspecting, cleaning and repairing equipment and materials following each election
• Providing basic support for networking, installing software, and adjusting hardware settings
• Providing routine quality control checks to assure 100% accuracy for the warehouse/operations team as a whole
• Leading teams of other workers in completing highly repetitive but technically critical tasks
• Operating warehouse equipment (pallet jacks, hand trucks, scissor lifts, etc.)
• Following and reinforcing best safety and security practices
Must be able to regularly lift up to fifty pounds and tolerate cold and hot working environments, including outdoors. Work is generally split between a warehouse-type environment and an office-type environment and also includes working on truck crews to support county-wide deliveries. Must be able to tolerate long periods of standing and walking, particularly on concrete floors. Must possess an insurable drivers license.
This is a fantastic chance to learn oodles alongside our multi-talented operations team who are as talented with voting machines as they are with table saws, computer applications, and the inventory controls and warehouse logistics it takes to deploy 100 “satellite offices” for voting.
INFORMATION TECHNOLOGY SUPPORT
• Providing desk support for 20 permanent and dozens of seasonal employees
• Preparing workstations and software installations for seasonal hires and phone bank workers
• Assisting with patching software and hardware
• Tracking inventory and usage patterns for ink, paper, and other consumables
• Processing website updates through a Content Management System
• Pulling reports and analyzing data from a variety of databases
• Continually learning and reinforcing best cybersecurity practices
• Testing and preparing voting equipment for early voting and election day polling locations
• Setting up and supporting phone, network, and wireless infrastructure as well as computer workstations, peripherals, and voting equipment for 10 early voting locations throughout the county
• Supporting other program teams as needed
Must be able to lift up to fifty pounds. Must be willing to crawl on the floor during equipment setup and installation. Must possess an insurable driver’s license. Additional knowledge in GIS, network security protocols, Crystal Reports, and coding is desirable but not required. Work is generally split between an office-type environment and a warehouse-type environment.
This is a great opportunity for seasoned techies as well as emerging (yet emotionally mature) IT professionals with hustle and heart. This team learns lots on the job, prevents and puts out fires, and knows how to get stuff done.
SHORT-TERM EARLY VOTING WORKER
We are proud to offer 10 locations throughout Leon County that are open for voting for between 9 and 15 days prior to each election. That means we also need a lot of workers to staff these “pop-up” offices in the brief time that they are up and running.
These workers complete a brief but comprehensive training session and then complete a multi-day assignment for each election in the calendar year. They are paid lump sum for all their work following each election. Full-time and part-time shifts are available and full-timers will be required to work long days and weekends to provide coverage at the sites. Time-and-a-half is paid for any hours over 40 worked in a week. Enrollment in the Florida Retirement System is not included and health insurance is only rarely available. While it’s preferred for someone to be available to work all of the elections in a given calendar year, it is not required.
Each Early Voting site has its own dynamics and rhythms. Early Voting Workers must be able to provide accurate and friendly customer service, be meticulous with details, and able to handle large rushes of voters as well as long stretches without much activity.
This team is right at the heart of the action—at the ballot box—and provides the only personal connection many voters ever have with our office. The main ingredients for this team are positivity, helpfulness, patience, accuracy, and a passion for democracy.
General Questions? Contact us at Vote